Vehicle maintenance checklist for your fleet.
Regular vehicle maintenance is essential for your fleet, ensuring it's always ready and reliable. It's more than a routine checklist; it's a crucial part of managing a business fleet effectively.
Why vehicle maintenance is key for your fleet
Regular vehicle maintenance might feel like an extra cost and effort, but it's a smart move. It helps avoid bigger problems down the road like a breakdown, ensuring your fleet is ready to go when you need it most. Here at the RAC we can offer Fleet Breakdown Cover to give you peace of mind.
The value of keeping up with maintenance
Keeping your vehicles in good condition helps everything run smoothly and efficiently. Here's why regular checks are important:
- Lower risk of breakdowns: It's frustrating when a vehicle stops working right in the middle of a job. Regular checks help spot issues early before they turn into big problems.
- Safety first: Keeping your drivers safe is non-negotiable. Routine maintenance makes sure vehicles are safe to drive, reducing the risk of accidents caused by mechanical failures.
- Saves money over time: Fixing small problems early can save you from big repair bills later. Plus, vehicles in good shape use less fuel, which means more savings.
- Keeps vehicle value: If you decide to sell your vehicles, those with a complete service history usually sell for more.
Have an RAC Mobile Mechanic to service your fleet.
Vehicle Maintenance Checklist for Fleets
Fuel efficiency checks
To maintain fuel efficiency, monitor tyre pressure regularly, as under-inflated tyres can lead to increased fuel use. Ensure engines are well-maintained, and teach drivers fuel-saving driving habits. Keep air filters clean to improve airflow and engine efficiency.
Engine oil maintenance
Check the engine oil level with the dipstick every two weeks and before long trips. Change the oil and filter as per the recommended intervals, using the correct specification oil. Watch for high oil consumption, which can signal engine issues.
Rubber parts and tyres
Inspect tyres and rubber components regularly. Tyres should be checked for correct pressure every two weeks and examined for wear or damage, including sidewall cuts. Replace worn wiper blades annually to ensure clear visibility.
Coolant system care
Regularly check and top up the coolant, ensuring the engine is cold during checks. Before winter, verify antifreeze concentration to prevent freezing and corrosion within the cooling system. Antifreeze is crucial year-round.
Lights inspection
Weekly checks of all lights, including indicators, brake, and fog lights, are essential. Keep lights clean, wiping them down during breaks in adverse weather to ensure visibility.
Electrics and screenwash
Ensure electrical systems are functioning correctly. Regularly top up the screenwash, using a quality additive to combat oily grime and prevent freezing. This is not only vital for visibility but also a legal requirement.
Engine air filter
Maintain clean air filters to ensure efficient engine operation. A dirty air filter can decrease fuel efficiency and engine performance. Check and replace as needed to keep engines running smoothly.
Brakes maintenance
Regularly check brakes for wear and performance. Replace pads or discs as necessary to maintain safety and vehicle control. Proper brake function is crucial for safe driving.
Power steering fluid
Check the power steering fluid monthly and at every service, topping up with the correct fluid as specified in the vehicle handbook. This ensures smooth steering and prevents wear on the system.
Bodywork upkeep
Address bodywork damage promptly to prevent rust. Follow any requirements for annual inspections under warranty schemes to keep the vehicle's body in good condition.
Windscreen and vision
Regularly inspect the windscreen for chips or damage that could impair vision. Small chips might be repairable by a specialist, preventing further damage and maintaining clear vision.
Toolkit and emergency preparedness
Familiarise yourself with your vehicle's basic toolkit, ensuring it includes essentials like a jack and wheel removal tools. Check for the presence of a locking wheel nut key or removal tool, if applicable.
Adhering to this maintenance checklist can significantly extend the life and efficiency of your fleet vehicles, ensuring they remain safe, reliable, and cost-effective to operate. For a more comprehensive guide, visit the RAC Drive website.
|
Maintenance check |
How often |
| Tyre pressure | Start of shift |
| Clean air filters | Every 12,500 to 15,000 miles or once a year |
| Engine oil | Every two weeks |
| Wiper blades | Annually |
| Coolant levels | Every 30,000 to 80,000 miles |
| Light Inspection | Start of Shift |
| Clean Headlights | As needed |
| Electrical system | Twice a year |
| Screenwash | Every fortnight or weekly in winter |
| Brakes/brake pads | Twice a year |
| Power steering fluid | Four times a year |
| Bodywork | Once a week |
| Windscreen | Start of shift |
Here at the RAC we offer comprehensive Fleet Breakdown Cover.
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Vehicle Maintenance FAQs
Fleet maintenance involves regularly checking and servicing business vehicles to ensure they are safe, reliable, and efficient. It includes tasks like oil changes, tyre checks, and engine diagnostics to prevent breakdowns and extend vehicle life.
Fleet maintenance management is overseeing and coordinating maintenance activities for a company's fleet of vehicles. It involves scheduling services, tracking repair work, and ensuring all vehicles are in top condition to minimise downtime and costs.
a. Visual inspection: Checking for any signs of corrosion on the terminals, cracks in the casing, or any other visible damage.
b. Charge level test: Using a voltmeter to ensure the battery holds a proper charge.
c. Load test: Assessing the battery's ability to maintain voltage under load, which can indicate its health and remaining lifespan.
Light vehicle maintenance refers to the routine care and servicing of passenger vehicles and light commercial vehicles. It includes regular checks and basic repairs to ensure the vehicle operates smoothly, such as oil changes, tyre rotations, and brake inspections.
a. Tyre pressure and condition: Ensure tyres are correctly inflated and free from damage.
b. Fluid levels: Check oil, coolant, and screenwash levels are within recommended limits.
c. Lights: Confirm all lights are functioning correctly, including indicators and brake lights.
d. Brakes: Check the brakes feel responsive and there are no warning lights on the dashboard.
e. Mirrors and windows: Make sure mirrors are adjusted correctly and windows are clear for good visibility.
Fleet vehicles should be serviced according to the manufacturer's recommended intervals, which can vary based on the vehicle type and usage. Generally, a check-up every 12 months or after a certain number of miles is standard.
A standard service usually includes changing the engine oil and filter, checking and topping up other fluid levels, inspecting the brakes, tyres, lights, and battery, as well as a general safety check of the vehicle's key components. Book in with an RAC Mobile Mechanic for a service today.